PRIVACY POLICY

1. Overview

ChirpyMail is a Chrome extension that helps users improve cold outreach emails by providing AI-powered writing assistance, templates, scoring, and real-time feedback inside supported email platforms.

We are committed to protecting user privacy and only collect data necessary for core functionality.

2. Data We Collect

We collect only the minimum data required to provide the extension’s functionality:

a) Email content (user-provided input)

  • The extension processes email text that the user actively writes, selects, or edits

  • This content is used solely to generate real-time suggestions, scoring, and improvements

  • Email content is processed only when the user actively uses the extension

b) Account information (if user signs in)

  • Email address

  • Authentication identifiers (secure login tokens)

c) Usage data

  • Feature interactions (e.g., template usage, scoring actions)

  • Basic performance metrics (e.g., improvement scores)

  • This data is aggregated to improve product functionality

d) Technical data

  • Browser type and version

  • Non-identifiable logs for debugging and reliability

3. How We Use Data

We use collected data strictly for the following purposes:

  • Providing AI-powered email feedback and scoring

  • Enabling templates and personalization features

  • Supporting team collaboration features (if enabled)

  • Saving user preferences and workspace settings

  • Improving extension performance and reliability

We do not use data for advertising, profiling outside product features, or resale.

4. Data Processing & AI Usage

Email content is processed to generate suggestions, scoring, and improvements.

Processing occurs only to provide the core functionality of the extension (email coaching and writing assistance). Data is not used to train unrelated models or for external purposes outside the service.

5. Data Sharing

We do not sell user data.

We may share limited data only with:

  • Cloud infrastructure providers (for hosting and storage)

  • AI processing providers (for generating email feedback)

  • These providers process data strictly under contractual obligations and only for service operation

We do not share data with advertisers or unrelated third parties.

6. Host Permissions Usage

Host permissions are used exclusively to:

  • Read and process email content when the user actively engages the extension

  • Inject the email coaching interface into supported email platforms

  • Provide inline suggestions, scoring, and template insertion

The extension does not access pages without user interaction or run background surveillance.

7. Storage

We store only necessary data, including:

  • User preferences

  • Templates

  • Email scoring history

  • Account identifiers (if applicable)

All stored data is used only to support core functionality and improve user experience.

8. Data Security

We implement reasonable technical and organizational safeguards, including:

  • Encryption of data in transit (HTTPS)

  • Secure authentication mechanisms

  • Restricted internal access to user data

  • Regular security monitoring

9. User Control & Data Deletion

Users can:

  • Delete their account and associated data at any time

  • Disable or uninstall the extension to stop all data processing

  • Request data deletion by contacting support

Contact for deletion requests: supportchirpymail@gmail.com

10. Children’s Privacy

The extension is not intended for users under 13 (or applicable minimum age in their region). We do not knowingly collect data from children.

11. Changes to This Policy

We may update this Privacy Policy periodically. Updates will be posted within the extension listing or official website with a revised effective date.

12. Contact

If you have questions about this Privacy Policy: supportchirpymail@gmail.com